How We Create Workplaces That Work: A Step-by-Step Guide

Step 1: Understanding the Client’s Vision and Goals

Conduct an initial consultation to gather insights about the client’s business objectives, company culture, and employee needs.
Carry out Workplace Strategy planning by observing and studying the behavioural patterns of workplace use by the employees, analyzing data and collecting preferential feedback from key stakeholders and common employees alike.
Identify key priorities such as productivity, collaboration, innovation, technology and employee wellness etc.
Define project timelines, budget constraints and desired outcomes.

Perform a detailed site survey to understand the physical attributes and limitations of the workspace.
Conduct a utilization study to evaluate how existing spaces are used and identify inefficiencies.
Assess environmental factors like lighting, ventilation and acoustics.

Step 3: Research and Benchmarking

Study workplace design trends, industry standards, and ergonomic principles relevant to the client’s sector.
Benchmark against similar companies to provide competitive design solutions.

Step 4: Concept Development

Create design concepts aligned with the client’s goals, integrating aesthetics, functionality and brand identity.
Develop layouts that optimize space for individual and collaborative work.
Incorporate design features promoting sustainability, wellness, and inclusivity.

Step 5: Stakeholder Engagement

Host design workshops or discussions with key stakeholders, leadership and other decision-makers to gather feedback.
Ensure the design reflects the needs of various teams and departments.

Step 6: Design Refinement and Approvals

Refine the design based on stakeholder input, ensuring alignment with the client’s vision.
Present final design concepts with 3D renders or walkthroughs for clarity.
Secure necessary approvals before moving to implementation.

Step 7: Detailed Planning and Documentation

Develop detailed floor plans, MEP services layouts and material specifications.
Integrate the IT and Audio Visual System needs into the design.
Prepare a comprehensive project plan, including milestones, deadlines, and resource allocation.

Step 8: Execution and Construction Management

Coordinate with contractors, vendors and suppliers to ensure smooth execution.
Monitor construction progress, ensuring adherence to quality standards and timelines.
Provide on-site supervision and address any challenges or deviations promptly.

Step 9: Final Touches and Quality Checks

Add finishing elements like furniture, artwork and branding elements to enhance aesthetics and functionality.
Conduct rigorous quality checks to ensure the design meets the specified standards and the project is snag-free as much as possible.

Step 10: Handover and Post-Occupancy Evaluation

Conduct a post-occupancy evaluation to measure the effectiveness of the design and gather feedback for future improvements.

Hand over the completed workplace to the client, providing hand over documents, demo of key services, as built drawings etc.